How to File for the Right Kind of Business License

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How to File for the Right Kind of Business License

As presented by the Hartford
Are you ready to incorporate your small business? Recently, I listened to a Podcast by Jon Aidukonis, and Gene Marks, along with Travis Crabtree, the President and Co-Founder of Swyft Filings, discussing the different types of business entities. There

Reasons to Incorporate Your Small Business
  • The decision to incorporate your small business ensures that your personal assets will be legally protected in the event of an accident.
  • Incorporating your business also allows you to take on investors and shareholders.
  • Corporations are eligible for several tax breaks.
  • Depending on which state you register in, you may have more control over how much information you’re required to release to your shareholders.
Reasons to Incorporate Out of State
  • Incorporating out of state enables you to expand your pool of potential business investors.
  • Because some states require more disclosure about your business both in person and online, a lot of business owners may decide to incorporate in a state that doesn’t impose such a high level of transparency as a way to protect their privacy.
The Three Types of Licensed Corporations
  • LLC (Limited Liability Company)
  • S Corp (S Corporation)
  • C Corp (C Corporation)
The Pros and Cons of LLCs
  • LLCs require the least amount of administrative paperwork.
  • LLCs are not required to have annual shareholder meetings.
  • For tax purposes, an LLC is treated as a pass-through entity.
  • There are restrictions on who can be shareholders in an LLC.
The Pros and Cons of C Corps
  • C corps don’t have limits on the number or types of shareholders, which makes it easier to sell stock within the company.
  • It’s also easier to do different types of stock within a C corp.
  • Unfortunately, C corps are not regarded as pass-through entities so they will be subject to higher taxes.
The Pros and Cons of S Corps
  • Like LLCs, S corps are also recognized as pass-through entities by the IRS, making them eligible for similar tax deductions.
  • All shareholders within an S Corp have to be U.S. citizens. They cannot be trusts or subsidiary companies.
The Pros and Cons of Using a DBA (Doing Business As)
  • If the Secretary of State rejects your company’s name availability, you can still use it in another state to enter contracts and operate in public, even if it’s not your business’s official name.
  • Your DBA can help solidify your company’s brand and prevent other people at the different county levels from using the same name as yours.
  • Because some courts cannot enforce a contract that was signed under a DBA, you may not always get the personal asset protection that you’re entitled to as a licensed business.
5 Sole Proprietorship Pros and Cons

W r i t t e n b y : Dock David Treece

Dock is a former registered investment advisor and previously served on FINRA’s Small Firm Advisory Board. His expertise is highlighted throughout Fit Small Business’s insurance, retirement, investing, and other personal finance content.

A sole proprietorship is a single-member business that’s never formally incorporated with a state filing. Sole proprietorship pros and cons include that It’s easy to set up, but there’s no distinction between business and owner and no liability protection. Sole proprietorship minimizes startup but won’t help you limit your personal liability.
Regardless of how you structure your business, it’s important to separate your business and personal finances. Commingling funds can create huge accounting, tax, and liability headaches.


5 Pros of a Sole Proprietorship

A sole proprietorship is the easiest type of business to implement. It requires no formal setup, no annual administration, no dedicated business taxes, and no formal record keeping. In a sole proprietorship, you simply start selling goods or services – all bills and debts are your personal responsibility. All business income is considered pass-through and filed on your personal tax returns.

The five pros of a sole proprietorship include:

1. Easy Setup & Low Cost

Because sole proprietorship is not a formal business structure, there are no filings or paperwork for you to complete before you get started. You simply start operating and don’t have to pay any incorporation or filing fees. Depending on your industry, you may need to obtain a special license, permit, surety bond, or business insurance policy, but you don’t need to complete filings with the state.

This ease of setup and low cost of administration/management makes sole proprietorships great for cottage industries and seasonal businesses. If you’re just starting out in a new venture – especially one that doesn’t have substantial liability – it can be great to use sole proprietorship until your business is established and growing.

The reason why sole proprietorships are easy to set up is that owners aren’t taking the steps to formally incorporate – steps that would provide liability protection and other advantages. Sole proprietors don’t have to take these steps, but therefore give up the liability protection that comes with a formal business structure.

If you’re interested in protecting your liability, it might be best to incorporate as an LLC with a service like Rocket Lawyer. They’ll help you with all state and federal filings, which allows you to legally separate yourself from your business.

2. No Corporate Business Taxes or Double Taxation

As the sole proprietor, you don’t pay 21% in corporate taxes on business profits the way you would in a C-corporation. Instead, you just keep filing your personal tax returns and claim any new income from the operation of your business as pass-through taxes, meaning all income is taxed at your ordinary income tax rate. Sole proprietors are also often exempt from state franchise or excises taxes.

These exemptions make taxes far simpler – and cheaper – for sole proprietorships than companies like C-corps, where revenue is taxed at the company level and then a second time when profits are distributed to shareholders in the form of dividends. The dividend tax rate is currently between 15-20%, meaning that you can pay as much as 41% of your taxable business profits, which doesn’t include the income tax you pay on your salary.

However, sole proprietorships aren’t the only business structures that offer pass-through tax benefits. LLCs and S-corps are both considered pass-through entities and avoid double taxation and the corporate tax rate on profits. However, even LLCs are usually charged franchise or excises taxes, depending on where and how they operate, meaning that taxes can still be higher than a sole proprietorship, depending on level of profits.

The typical taxes you may incur as a sole proprietor include:

  • Ordinary income tax – As a sole proprietor, you don’t pay yourself a salary. Instead, all profits are filed on your personal tax return and taxed at your ordinary income tax rate.
  • Self-employment tax – If you run your own business you will need to pay selfemployment tax on any income from that business, which is the employer-portion of FICA tax. This means you pay an additional 7.65% in taxes or the full 15.3-16.2% in FICA taxes.
  • Sales tax – Depending on the nature of the business, if you’re selling goods, you may need to collect and pay sales tax that varies by state but typically ranges from 6-9%.
3. No Annual Reports or Filings

Sole proprietorships do not require annual reports or filings with the state in order to stay current. In fact, you don’t have to file anything other than your personal tax returns. This contrasts with LLCs, S-corporations, or C-corporations, which are generally required to file annual reports after they’re formed. These reports typically require updating lists of members or managers.

If you decided to use an LLC, LLP, S-Corp, or C-Corp instead of a sole proprietorship, you would be required to prepare many more filings, including:

  • Initial filing – When you formally establish a company
  • Annual filing – Charged by most states to keep your company current
  • Change of manager – If you change managers or directors, you have to notify the state
  • List of members – Many types of companies must notify the state when members change
  • Annual audit – Some companies are required to submit annual audits
  • Company tax returns – Certain types of companies are required to prepare corporate tax returns and pay separate taxes on business profits
The absence of an annual filing for sole proprietorships is helpful not just because it avoids the headache and saves you time, but also because most states charge a fee for these annual filings that range from $50-$200 or more. Sole proprietors, on the other hand, just have to file their annual tax returns.

4. Not Restricted by Formal Business Structure

Other, more formally structured businesses face certain limits on operations in addition to requirements they have to meet. Sole proprietorships are not subject to these requirements. If you’re the sole proprietor, it’s just you – you can make whatever business decisions you want, as long as it’s legal. There’s no formal review or approval process.

Some requirements of other types of business that you get to skip as a sole proprietor include:

  • Annual meetings – Companies such as LLCs are required to hold annual meetings to review lists of managers and members
  • Board meetings – Some companies are required to have some business decisions formally approved by directors of the company
  • Recorded minutes – Formal minutes need to be kept for these meetings for LLCs and corporations
  • Shareholder votes – Any formal actions of the company, including appointing managers or admitting new members, need to be voted on
  • Formal reviews – Certain actions of the company need to be formally reviewed, and managers re-appointed
5. Easy Record Keeping

In an LLC or other formally structured business, you’re required to segregate your business and personal finances. Otherwise, you run the risk of opening yourself up to unlimited liability – this is called “piercing the corporate veil.” Among other pros and cons of a sole proprietorship, though, is that this unlimited liability is ever-present.

Since sole proprietors have unlimited liability, many sole proprietors don’t segregate their financials. They deposit business income right into personal accounts, pay bills and debts personally, and handle the business basically as an extension of their personal finances. This might make operating a sole proprietorship easier than an LLC or something similar. However, while simpler,

keeping business and personal finances together is not typically recommended. Keeping separate records helps you to more closely monitor cash flow in your business. The first step in separating finances is to open a business checking account.

In a sole proprietorship, separating finances won’t protect you from liability, but it can help with bookkeeping as the business grows. It will also make it easier if you decide to transition to an LLC or other formal business structure. We reviewed the best business checking accounts and put Chase at the top. New customers can qualify for bonuses.

5 Cons of a Sole Proprietorship

It’s important to consider sole proprietorship pros and cons. The biggest drawback is unlimited liability for a business owner, who can be held personally responsible for obligations of the business. You also won’t be able to hire W2 employees (only 1099 contract workers), which could create a significant problem if you plan on growing your business.

Major disadvantages of sole proprietorships include:

1. Unlimited Liability

If you’re the sole proprietor, you don’t have any of the limited liability protections offered in an LLP, LLC, S-corporation, or C-corporation. You are personally liable for all business expenses and debts, if someone’s hurt on your property, or is harmed by a product of your business or a mistake you make. This means that there is no legal difference between you and your business.

Some liabilities in a sole proprietorship that you’ll be personally responsible for include:

  • Expenses incurred by your business
  • Business-related debts
  • Product-related liability
  • Property-related injury
  • Civil damages if you provide inappropriate or insufficient service

    Because you have unlimited personal liability in a sole proprietorship, a vendor, customer, or lender can come after your personal assets to satisfy any obligations of the business. This is in contrast to LLCs, S-corps, and C-corps, which create a liability shield between a business and its owners.

    In an incorporated entity such as an LLC or C-corp, the personal assets of company owners are protected. They can’t be taken by lenders, customers, or vendors to satisfy the obligations of a company unless the business owners do something that allows the corporate veil to be pierced or if the business owner knowingly signed a personal guarantee. If you need to protect yourself legally, then a sole proprietorship isn’t right for you.

    Use a service like Rocket Lawyer to help you incorporate as a single-member LLC. This should protect you from the liabilities of your company. Visit them today and you could have legal documents in a matter of minutes.

    “An LLC is a limited liability company, meaning that your personal assets are protected from creditors and lawsuits against the company. Other entities like sole proprietorships, most general partnerships, and other unincorporated businesses are unlimited liability companies. Under these businesses, the company and the owner are the same, so you’re liable for any debts of the company, even if another partner took them on.”

    – Josh Zimmelman, President, Westwood Tax & Consulting
2. No Ongoing Business Life

If you structure your business as an LLC, C-corp, or other formal structure, and something happens to you (like death or a planned exit), the business survives. If you keep your business filings current and maintain proper licensing, your business can survive perpetually. However, if you’re a sole proprietor and something happens to you, that’s the end of the business.

In a sole proprietorship, there is no structure for ensuring continuity. An employee or family member may continue in your business, but they would essentially be starting a new company from scratch – they wouldn’t really be continuing your operations. This makes it harder to plan long-term and create succession plans around your eventual business exit, if any.

Further, sole proprietorships can’t hire any full-time or W2 employees. While you can still hire 1099 freelancers to do work for you, you won’t be able to run payroll and retain employees longterm. If you expect to hire employees in the future, you’ll need to incorporate as an S-corp or Ccorp. To learn more, check out our article on hiring W2 vs 1099 employees.

3. Difficult to Raise Capital

Structuring your business as a sole proprietorship is not a good idea if you may need to raise money from outside investors. This is because there’s no real business to sell, so it’s almost impossible to raise money unless you have tangible assets or intellectual property that investors can buy into.

Sole proprietorships don’t have equity shares, nor are they formally-licensed businesses. There is no formal review process for business decisions or approval process. “Shareholders” in a sole proprietorship have essentially no rights. Because of these concerns, investors generally don’t invest money in a sole proprietorship.

In fact, even an LLC makes it hard to raise capital, although you can make an S-corp election, which makes it easier. Still, if you want to raise money, especially investor funds from an angel investor or venture capital firm, a C-corporation is your best bet.

4. Can’t Take on Business Debt

Because a sole proprietorship isn’t a formally-established company, it’s not possible to take out a business loan. Instead, all debt – even funds you borrow to grow or operate your business – is personal debt. Lenders will require that any loans be personally guaranteed by a sole proprietor, meaning they can go after your personal assets in case of default.

This is because a sole proprietorship is not a standalone business entity – you are the business. By personally guaranteeing debt for a sole proprietorship, you are committing to lenders that you will repay any loans taken for business purposes, even if the business fails.

However, this might not be so different from other types of business structures. For example, even if you incorporate as an LLC, there’s a good chance you’ll need to personally guarantee any type of business loan, including an SBA loan. Be sure you fully understand your personal liability when taking on business debt.

5. Perceived Lack of Professionalism

Customers and business partners often view sole proprietors as lacking professionalism. For people who just want to run a small business out of their house or make some extra money in their spare time, this may not be a problem. However, when deciding what kind of business structure you want to use, it’s worth considering the pros and cons of a sole proprietorship.

At the other end of the spectrum of sole proprietorships, C-corporations are used by many of the largest companies in the world and are generally considered to be the most professional. These types of entities have the most rigid organizational structure and oversight requirements, but they also provide the greatest liability protection and are the best for raising outside capital.

Sole proprietorships, on the other hand, do not provide any formal oversight or management structure. A sole proprietorship is simply someone selling goods or hiring themselves out for work. When sole proprietors collect income, it often goes to them personally. Bills are frequently paid from their personal accounts.

Some of this unprofessionalism can be dismissed by establishing a small business checking account in the name of your business. Many providers will allow you to use an alias for your business or a “doing business as” (DBA). However, this will vary by institution.